Time Card Calculator for Worked Hours and Overtime

How to Calculate Worked Hours and Overtime

Use this time card calculator to calculate worked hours for each day, total weekly hours, and overtime. Follow these steps:

• Enter the start time, end time, and break for each workday to calculate the daily total of worked hours automatically.
• If you already know the daily total, enter it directly instead of using start and end times.
• Repeat this process for each workday included in your time sheet, leaving unused days blank.
• To calculate overtime, enter the contracted weekly hours and the overtime pay rate.
• Review the results for total weekly hours, overtime hours, and overtime pay.

How to calculate overtime pay

Understanding how an overtime pay rate is calculated helps you check your time card. Follow these two simple steps:

Step 1: Determine the Regular Hourly Rate

If you need to determine an overtime pay rate, first calculate the regular hourly rate by dividing the base salary by the contracted hours. Then apply the premium required by your contract or local rules. Examples:

Monthly salary example

With a $4000 monthly salary and 160 work hours per month, the regular hourly rate is: $4000 / 160 = $25

Weekly salary example

With a $1000 weekly salary and 40 work hours per week, the regular hourly rate is: $1000 / 40 = $25

Step 2: Apply the Overtime Premium

Overtime premiums vary according to local labor laws, contracts, and jurisdiction. Use the overtime pay rate that applies to your situation; the 50% example below is for illustration only.

In this example, a 50% premium is added to the regular hourly rate:

Use this time card calculator to review worked hours, total weekly hours, overtime hours, and overtime pay. Always confirm the overtime rules and pay rate that apply to your contract or location.